Now Hiring Assistant Admin Role

POSITION SUMMARY

The Administrative Assistant provides day-to-day administrative and operational support to the Director of Operations and the broader facility team. This role is essential in keeping the office organized and efficient by managing scheduling, communication, document handling, and supporting various operational tasks. The Administrative Assistant helps maintain smooth operations by ensuring accurate recordkeeping, timely coordination, and effective internal support.

Hours: Monday-Friday

8am-5pm EST

ESSENTIAL FUNCTIONS

• Provide general administrative support including answering phones, managing calendars, filing, and handling correspondence.
• Help manage office supplies, track inventory, place orders, and maintain organized storage.
• Maintains an efficient flow of information between all levels of the Executive Leadership team’s internal and external contacts on a wide spectrum of the organization's plans and priorities.
• Track and update customer agreements and notify appropriate staff of renewals or updates.
• Completes critical aspects of deliverables and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem solving, and adjusting plans.
• Maintain a professional and positive relationship with both internal team members and external partners
• Handle confidential information with professionalism and discretion.
• Monitor and respond to general office inquiries, ensuring timely follow-up.
• Coordinates company gatherings and events, collaborating with HR for their execution.
• Support the Director of Operations with project tracking, status updates, and administrative follow-ups
• Manage incoming and outgoing mail and packages, ensuring timely distribution.

• High School Diploma or GED required, College preferred.
• 3-5 years relevant work experience

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to stand and sit for periods of time and to move intermittently throughout the workday.
• Ability to perform focused work with close attention to detail.
• Must have effective sensory and motor skills as well as manual dexterity, as appropriate for the role.
• Ability to push, lift, carry, pull, and/or throw up to 50 pounds.
• Ability to work in and adapt to both hot and cold environments.