Job Opening: Office Coordinator
Description
Office Coordinator
Job Summary
Provides administrative leadership and operational support for warehouse and transportation teams. Serves as the primary timekeeping and payroll coordinator for 100+ associates, ensuring accurate records, regulatory compliance, and efficient workforce administration. Acts as a liaison among employees, supervisors, management, and payroll.
Key Responsibilities
* Process and audit weekly payroll, timecards, attendance, and payroll submissions for 100+ associates.
* Resolve payroll discrepancies, pay adjustments, vacation requests, and employee inquiries.
* Monitor attendance, overtime, staffing levels, and workforce data.
* Maintain personnel files, onboarding documents, and confidential employee records.
* Prepare payroll, attendance, productivity, and labor reports.
* Support billing, accounts payable, accounts receivable, and general office operations.
* Maintain DOT compliance records, driver qualification files, physicals, and drug-screening documentation.
* Partner with leadership to enforce company policies and workforce procedures.
* Assist with audits, special projects, and process improvements.
Core Skills
High-Volume Payroll & Timekeeping • Workforce Administration • Attendance & Labor Management • Employee Relations & Onboarding • DOT Compliance • Reporting & Data Analysis • AP/AR & Billing • Microsoft Excel & Office Suite • Confidential Records Management • Communication • Organization • Attention to Detail
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Job Requirements: 2+ years of payroll or administrative experience, proficiency in Microsoft Office, strong organizational and communication skills, and bilingual English/Spanish preferred