Job Opening: Office Admin
Description
Office Administrator / Dispatcher
Location: Hayward, CA
Schedule: Monday–Friday, 7:30 AM–4:00 PM
Pay: $28.00 per hour
A busy service and operations office is seeking a detail-oriented Office Administrator/Dispatcher with strong communication, grammar, computer, and organizational skills. This role supports daily administrative functions while coordinating dispatch activities to keep workflow running smoothly.
Position Overview
The Office Administrator/Dispatcher will handle scheduling, dispatching, invoicing, data entry, and general office support. The ideal candidate is reliable, organized, and able to manage multiple tasks in a fast-paced environment. Experience with Service Fusion or QuickBooks is a plus.
Key Responsibilities
- Dispatch and schedule daily service activities
- Create invoices and enter bills into the system
- Perform data entry, filing, and record maintenance
- Answer incoming calls and emails with professionalism
- Maintain accurate logs, documents, and office records
- Provide general administrative support to office and field teams
Qualifications
- Previous office or administrative experience required
- Strong computer skills and ability to learn new systems quickly
- Excellent written and verbal communication skills
- Strong grammar, organization, and attention to detail
- Ability to multitask and follow established procedures
- Experience with Service Fusion and QuickBooks is a plus